Become a Member
Do you like festivals and films? Meeting friendly folks? Working on the biggest film festival in Canada north of the 60th parallel?
ALFF is looking for you! Join our team and help bring extraordinary independent films and media art to Whitehorse screens this February! The festival dates are Feb 8 to 18, 2024. We will be presenting films, live shows, ALFF Industry Forum sessions in 3 to 4 venues around Whitehorse.
We are hiring for the following short-term contract positions:
ALFF Industry Forum Producer + ALFF Pitch Prize Coordinator
Performing arts Technician
Casual on call projectionists
Ideal candidates will have a valid driver’s license and be able to work both self-directed and as part of a team. For more detailed contract descriptions, please see below.
If you have interest in any of the positions listed, please provide us with a short cover letter outlining your interest and applicable skills for the position, along with a recent résumé to email@example.com.
Budget for this position: $ 18,000 - $24,000 TBC
Beginning in September 2023 the ALFF Producer will work under the direction of FIlm Society senior management and directly oversee other team members and volunteers. The ALFF Hospitality Coordinator will be available and attend ALFF production meetings as needed.
Negotiate agreements with artists and exhibition venues as needed
Help Online content manager upload and copy-edit content to Elevent, the ALFF 2023 online festival platform
Assist in monitoring production budgets for ALFF programming in collaboration with Festival Director and Administrator
In collaboration with Festival Director and Associate Programmer/ Industry Producer, choose and implement live show programming for ALFF 2022
Help choose, hire, and draw up contracts for ALFF production team contractors and term staff
Ensure proper filing of contracts and supply payment details to YFS Administrator
Help plan the year’s ALFF publicity and marketing campaign
Manage film submissions and coordinate the ALFF Selections Advisory Committee and short film programmers
Oversee festival communications, help prepare advertising and news releases
Assist the ALFF team with promotion and publicity of festival events
Act as a spokesperson for ALFF 2023 and ensure all communications to the public reflect the YFS mission on a regional, national and international level
Assist in developing content for ALFF print program in collaboration with the Festival Director and Associate Programmer / Industry Producer.
In collaboration with the Festival Director and Associate Programmer / Industry Producer, help foster the development of good relations with other cultural organizations.
Assist with grant funding proposals and report, and fundraising activities
Beginning in January 2023 the ALFF Hospitality Coordinator will work under the direction of the ALFF Producer and directly oversee ALFF Hospitality volunteers. The ALFF Hospitality Coordinator will be available and attend ALFF production meetings as needed.
Budget for this position: $2500 TBC
The ALFF Hospitality Coordinator will:
Organize food service for guests, staff and volunteers for each day of the festival
Organize receptions for specific events at the festival
Inventory Bar Supplies with YFS and purchase more if necessary.
Arrange for appropriate glassware for any satellite bars
Ensure liquor is delivered to satellite bars on time as determined by individual licensing agreements
Plan and purchase food and drinks, napkins, and serving dishes for:
Bar events: Lighter snacks like chips and dips for cabarets.
ALFF Industry conference daytime snacks, lunches and coffee breaks
Yukon Arts Centre Green room food and non-alcoholic drinks
Pick up food/beverage related donations
If there is time, request food sponsorships from grocery stores. Inform ALFF Producer, YFS Administrator and Industry Coordinator about any recognition requirements for food sponsors. (E.g. signs on tables.)
Retain and categorize receipts within allocated budget
Budget for this position: $2,000 TBC
Beginning in January 2023 the ALFF Transportation Coordinator will work under the direction of the ALFF Producer to provide ALFF transportation and oversee ALFF Transportation volunteers. For this purpose, ALFF Transportation Coordinator will be available to attend ALFF production meetings as needed.
ALFF Transportation Coordinator will:
Set up transportation hotline phone
Update volunteer driver binders with 2020 current information
Use Zonefest to confirm guest details and build volunteer schedules
Act as “first face” of the festival when greeting people at the airport
Build a Volunteer Driving Schedule for Festival and Industry conference programming in consultation with Festival and Industry Producer
Operate transportation vehicles as main day time driver
Schedule volunteer transportation drivers for duration of all festival guests’ stay
Act as liaison between Transportation volunteers and Festival Producer
Work with volunteers, Guest Services staff, and Yukon Arts Centre staff to provide courteous delivery of volunteer services, in specific relation to transportation, for Available Light Film Festival
Ensure that all volunteer drivers have current drivers licenses and provide photocopies of their licenses to vehicle rentals
Ensure that rental vehicles are picked up and returned at scheduled times in good condition
ALFF Industry Forum Producer + Pitch Prize Coordinator
Budget for this position: $7500 TBC
Beginning in October 2023, ALFF Industry Forum and Pitch Prize Coordinator will work under the direction of the Industry Director. The ALFF Industry and Pitch Prize Coordinator will attend ALFF production meetings as needed. Industry conference Coordinator will help the senior programmers organize and coordinate the Available Light Film Festival Industry Forum 2024 events and presentations.
ALFF Industry conference Coordinator will:
Coordinate the ALFF Pitch call for submissions and ALFF Pitch Event in collaboration with Industry Director, ALFF Producer and ALFF Festival Director
Coordinate the ALFF Industry conference with other festival staff
Communicate with and negotiate the participation of Industry conference guests
Work with the ALFF marketing team on promotion
Other incidental tasks as determined by Industry Director
Attend the ALFF Industry events, collect statistics and post photos and text on Twitter and Instagram during the events and share these posts with YFS Media coordinator
The work is based on a work term of 250 hours during the term of the contract. The Industry conference Coordinator is expected to work fairly regular hours over the course of the contract, with more time commitment between January 28 and February 18, 2024.
Industry conference Coordinator is expected to work between home office and the Yukon Film Society office. Expenses incurred by the Industry Coordinator in the course of the contract are subject to pre-approval by the Festival Director. Receipts must be submitted in a timely manner.
Performing arts Technician
Budget for this position: $1800 TBC
This contractor will work under the direction of the Festival Producer to perform the following tasks pertaining to the Available Light Film Festival & ALFF Forum 2024:
Advance Backline Specifications with Artists (shared jointly with Festival Producer)
Supervise load-in, set-up, changeovers and strike for Available Light Film Festival Performances
Supervise sound checks for and operate live sound mixing console at the Available Light Cabaret performances in satellite venue
Attend production meetings as requested by Festival Producer
Other related duties as directed by Festival Producer
The position is based on a work term of 60 hours, the majority of which fall in February 2024.
Casual Cinema Projectionists
Budget for this position: $30/hour TBC
Under the direction of the Technical Coordinator: Cinema, Festival Director and YFS Technical Coordinator, Casual Projectionists will provide projection services at Kwanlin Dun Cultural Centre, Yukon Arts Centre and the Yukon Theatre for Available Light Film Festival (ALFF), ALFF Industry conference and ALFF Encore screenings. This is an hourly position, filling in when extra projectionists are required.