News

Term contracts with Available Light FF 2024 - call for expressions of interest

August 28, 2023

Available Light Film Festival (ALFF) is hiring!

Do you like festivals and films? Meeting friendly folks? Working on the biggest film festival in Canada north of the 60th parallel?

ALFF is looking for you! Join our team and help bring extraordinary independent films and media art to Whitehorse screens this February! The festival dates are Feb 8 to 18, 2024. We will be presenting films, live shows, ALFF Industry Forum sessions in 3 to 4 venues around Whitehorse.

 

We are hiring for the following short-term contract positions:

Festival Producer

Hospitality Coordinator

Transportation Coordinator

ALFF Industry Forum Producer + ALFF Pitch Prize Coordinator

Performing arts Technician

Casual on call projectionists

 

Ideal candidates will have a valid driver’s license and be able to work both self-directed and as part of a team. For more detailed contract descriptions, please see below.

If you have interest in any of the positions listed, please provide us with a short cover letter outlining your interest and applicable skills for the position, along with a recent résumé to alff@yukonfilmsociety.com.

 

Festival Producer:

Budget for this position: $ 18,000 - $24,000 TBC

Beginning in September 2023 the ALFF Producer will work under the direction of FIlm Society senior management and directly oversee other team members and volunteers. The ALFF Hospitality Coordinator will be available and attend ALFF production meetings as needed.

Negotiate agreements with artists and exhibition venues as needed

Help Online content manager upload and copy-edit content to Elevent, the ALFF 2023 online festival platform

Assist in monitoring production budgets for ALFF programming in collaboration with Festival Director and Administrator

In collaboration with Festival Director and Associate Programmer/ Industry Producer, choose and implement live show programming for ALFF 2022

Help choose, hire, and draw up contracts for ALFF production team contractors and term staff

Ensure proper filing of contracts and supply payment details to YFS Administrator

Help plan the year’s ALFF publicity and marketing campaign

Manage film submissions and coordinate the ALFF Selections Advisory Committee and short film programmers

Oversee festival communications, help prepare advertising and news releases

Assist the ALFF team with promotion and publicity of festival events

Act as a spokesperson for ALFF 2023 and ensure all communications to the public reflect the YFS mission on a regional, national and international level

Assist in developing content for ALFF print program in collaboration with the Festival Director and Associate Programmer / Industry Producer. 

In collaboration with the Festival Director and Associate Programmer / Industry Producer, help foster the development of good relations with other cultural organizations.

Assist with grant funding proposals and report, and fundraising activities

 

Hospitality Coordinator:

Beginning in January 2023 the ALFF Hospitality Coordinator will work under the direction of the ALFF Producer and directly oversee ALFF Hospitality volunteers. The ALFF Hospitality Coordinator will be available and attend ALFF production meetings as needed.

Budget for this position: $2500 TBC

The ALFF Hospitality Coordinator will:

Organize food service for guests, staff and volunteers for each day of the festival

Organize receptions for specific events at the festival

Inventory Bar Supplies with YFS and purchase more if necessary.

Arrange for appropriate glassware for any satellite bars

Ensure liquor is delivered to satellite bars on time as determined by individual licensing agreements

Plan and purchase food and drinks, napkins, and serving dishes for:

Bar events: Lighter snacks like chips and dips for cabarets.

ALFF Industry conference daytime snacks, lunches and coffee breaks

Yukon Arts Centre Green room food and non-alcoholic drinks

Pick up food/beverage related donations

If there is time, request food sponsorships from grocery stores. Inform ALFF Producer, YFS Administrator and Industry Coordinator about any recognition requirements for food sponsors. (E.g. signs on tables.)

Retain and categorize receipts within allocated budget

 

Transportation Coordinator

Budget for this position: $2,000 TBC

Beginning in January 2023 the ALFF Transportation Coordinator will work under the direction of the ALFF Producer to provide ALFF transportation and oversee ALFF Transportation volunteers. For this purpose, ALFF Transportation Coordinator will be available to attend ALFF production meetings as needed.

 

ALFF Transportation Coordinator will:

Set up transportation hotline phone

Update volunteer driver binders with 2020 current information

Use Zonefest to confirm guest details and build volunteer schedules

Act as “first face” of the festival when greeting people at the airport 

Build a Volunteer Driving Schedule for Festival and Industry conference programming in consultation with Festival and Industry Producer

Operate transportation vehicles as main day time driver

Schedule volunteer transportation drivers for duration of all festival guests’ stay 

Act as liaison between Transportation volunteers and Festival Producer

Work with volunteers, Guest Services staff, and Yukon Arts Centre staff to provide courteous delivery of volunteer services, in specific relation to transportation, for Available Light Film Festival

Ensure that all volunteer drivers have current drivers licenses and provide photocopies of their licenses to vehicle rentals

Ensure that rental vehicles are picked up and returned at scheduled times in good condition

 

ALFF Industry Forum Producer + Pitch Prize Coordinator

Budget for this position: $7500 TBC

Beginning in October 2023, ALFF Industry Forum and Pitch Prize Coordinator will work under the direction of the Industry Director. The ALFF Industry and Pitch Prize Coordinator will attend ALFF production meetings as needed. Industry conference Coordinator will help the senior programmers organize and coordinate the Available Light Film Festival Industry Forum 2024 events and presentations.

ALFF Industry conference Coordinator will:

Coordinate the ALFF Pitch call for submissions and ALFF Pitch Event in collaboration with Industry Director, ALFF Producer and ALFF Festival Director

Coordinate the ALFF Industry conference with other festival staff

Communicate with and negotiate the participation of Industry conference guests

Work with the ALFF marketing team on promotion

Other incidental tasks as determined by Industry Director

Attend the ALFF Industry events, collect statistics and post photos and text on Twitter and Instagram during the events and share these posts with YFS Media coordinator

The work is based on a work term of 250 hours during the term of the contract. The Industry conference Coordinator is expected to work fairly regular hours over the course of the contract, with more time commitment between January 28 and February 18, 2024.

Industry conference Coordinator is expected to work between home office and the Yukon Film Society office. Expenses incurred by the Industry Coordinator in the course of the contract are subject to pre-approval by the Festival Director. Receipts must be submitted in a timely manner.

 

Performing arts Technician

Budget for this position: $1800 TBC

This contractor will work under the direction of the Festival Producer to perform the following tasks pertaining to the Available Light Film Festival & ALFF Forum 2024:

Advance Backline Specifications with Artists (shared jointly with Festival Producer)

Supervise load-in, set-up, changeovers and strike for Available Light Film Festival Performances

Supervise sound checks for and operate live sound mixing console at the Available Light Cabaret performances in satellite venue

Attend production meetings as requested by Festival Producer

Other related duties as directed by Festival Producer

The position is based on a work term of 60 hours, the majority of which fall in February 2024.

 

Casual Cinema Projectionists

Budget for this position: $30/hour TBC

Under the direction of the Technical Coordinator: Cinema, Festival Director and YFS Technical Coordinator, Casual Projectionists will provide projection services at Kwanlin Dun Cultural Centre, Yukon Arts Centre and the Yukon Theatre for Available Light Film Festival (ALFF), ALFF Industry conference and ALFF Encore screenings. This is an hourly position, filling in when extra projectionists are required.